Upload on the website (Pro)
Pro version. This feature is part of the Pro version of Fileshelf. What the Free version does is covered under Free version and Pro version.
Logged-in visitors upload files on the website, for example dealers their documents. Every upload waits unpublished until you have checked and approved it.
Setting up
- In the category (tab Permissions) or under Options → Permissions, give the right user groups the permission Upload on the website.
- Create a menu item of the type Fileshelf → Extension page and choose the page Upload a file.
The form only offers categories the visitor may upload to. Whoever has the permission nowhere sees a note instead of the form; guests go to the login.
What is checked
Every file runs through the same checks as in the backend: allowed file types, no executable content, Joomla's own checks. Images (JPG, PNG, GIF, WebP) are saved anew, so that nothing but the picture is kept. In the plugin Fileshelf - Upload on the website you set the largest file (default 20 MB) and the number of uploads per user and hour (default 5).
Checking and approving
Until it is approved, the file lies in the folder _quarantine of the storage folder; Fileshelf never
delivers it from there, not even if someone publishes the download by hand. You find the waiting uploads on the dashboard
under Approve uploads (permission “Edit State”). The page shows type, size and folder of every file;
you look at the file and decide:
- Approve moves the file into the folder of its category and publishes the download.
- Reject deletes download and file – only after ticking Delete.
When nothing waits, the page says whether uploading is set up at all and links what is missing: the menu item of the page “Upload a file” or a user group with the right “Upload on the website”.
If you enter addresses under Tell about new uploads in the plugin, they get a mail about every new upload. The mails are sent by the scheduled task Fileshelf - Send notifications.
Many files at once in the backend
On the dashboard under Upload many files (permission “Create”) you choose many files at once or drop them onto the field. Every file becomes a download of its own with the common settings of the page: category, additional categories, status, access level and tags. Title and alias come from the file name (“Price_list_2026.pdf” becomes “Price list 2026”); if the alias already exists in the category, Fileshelf adds a number.
The files go to the server one after the other, so the size limit applies per file. Every file is checked as with a single upload. At the end every file shows whether its download was created (with a link) or why it was rejected; a rejected file leaves nothing behind. Without JavaScript the page sends all files at once and reports the result in one message.
