# Versions and expiry date (Pro)

<div class="callout info" id="bkmrk-pro-version.-this-fe">**Pro version.** This feature is part of the Pro version of Fileshelf. What the Free version does is covered under *Free version and Pro version*.

</div>When you replace the file of a download, the earlier file stays as a **version**. Visitors find it on the download page, with what changed. A download can also get an expiry date.

## Adding a new version

1. Open the download and upload the new file in the tab **File and description** (or choose one from the storage folder).
2. Enter the new version label in the tab **Versions** under “About the file”, e.g. 2026.2.
3. Write what is new under *Changes in this version* in the tab **Versions**.
4. Save.

The earlier file moves to a subfolder `_versions` of its category folder and keeps its label and its changes. Tools and media manager treat it as in use.

<figure id="bkmrk-the-tab-%E2%80%9Cversions%E2%80%9D%3A-"> ![The Versions tab with changes, expiry date and the list of earlier versions with their status](https://docs.graup-it.de/uploads/images/gallery/2026-11/ZxEdoku-22-versionen.png) <figcaption>The tab “Versions”: changes, expiry date and earlier versions.</figcaption></figure>## Managing earlier versions

Each earlier version has a label, changes, a counter of its own and a status:

- **Active:** listed on the download page and downloadable.
- **Archived:** no longer listed; existing links keep working.
- **Locked:** cannot be downloaded.

Whether visitors may download earlier versions at all is set in the plugin **Fileshelf - Versions**(*Earlier versions public*, default: yes).

## On the website

<figure id="bkmrk-below-the-file%3A-what"> ![Download page with the section Versions: what is new in this version and an earlier version with a link](https://docs.graup-it.de/uploads/images/gallery/2026-11/GiJdoku-28-website-versionen.png) <figcaption>Below the file: what is new, and the earlier versions.</figcaption></figure>## Expiry date

Enter a moment under *Expires on* in the tab **Versions**. From then on the download stays visible on the website but shows a lock saying it has expired. In the backend you can still download the file. Clear the field and the download is available again.

Unlike *Finish Publishing* (tab Publishing): there the download disappears from the website altogether.

[Deutsche Fassung](https://docs.graup-it.de/link/428)